>> chair jerry cook: i'd like to call theapril 16th, 2015, meeting of the johnson county community college board of trusteesto order. would you please join me in the pledge of allegiance.i pledge allegiance to the flag of the united states of america and to the republic forwhich it stands, one nation, under god, indivisible, with liberty and justice for all.>>chair jerry cook: i'd like to note that trustee cross is present by telephone, andwe are expecting trustee drummond and trustee lindstrom momentarily. roll call and recognitionof visitors. >>ms. terri schlicht: okay. this evening'svisitors include dick carter, lance collins, sean pietag, and melody rayl.>>chair jerry cook: thank you. the next item
is the open forum. the open forum sectionof the board agenda is the time for members of the community to provide comments to theboard. there will be one open forum period during each regularly scheduled board meeting.comments are limited to five minutes unless a significant number of people plan to speak.in that instance, the chair may limit a person's comments to less than five minutes.in order to be recognized, individuals must register at the door at each board meetingprior to the open forum agenda item. when addressing the board, registered speakersshould be respectful and civil and not address matters related to individual personnel matterswith the college. there are no registered speakers tonight, so the open forum is herebyclosed.
next item is awards and recognition, and wehave a few this evening. dr. sopcich. >>dr. joe sopcich: thank you, dr. cook.tonight we'd like to honor our women's basketball team, the njcaa 25th team, division ii nationalchampions. coach conrad, could you please come to thepodium? coach, thank you for bringing your team to this tonight. for those of us whowatched every game, it was an incredible experience and quite an accomplishment that your accomplishmentas well as the members of your team and your coaching staff. before we get started here,could you please introduce the girls for us? >>coach ben conrad: yeah. do you want me tointroduce them all? >>dr. joe sopcich: yeah.>>coach ben conrad: every one of them? all
right. there's a bunch of them. go ahead andstep forward when i call out your name. kierra isaiah, chastity franklin, alexis brown, kelseybarrett, emily work, shelby dahl, braile fields, katie jones, brook vaughan, mckayla ross,jenae barnes, erica nelson, nieka wheeler. those are the players. our staff is here ascoach boland, josh boland; coach strong, dave strong; coach mccree, phillipe mccree; coachmoore, carlos moore; and coach sydnee sassaman is not here today. she had to do some stuffat home back in garden city, but she's another big part of our staff. that's our team.>>dr. joe sopcich: all right. (applause.)>>dr. joe sopcich: coach, we're going to go into a little bit more detail here tonightbecause we all know it came down to the last
seconds of the game, and you did had somecoaching wizardry on the court. and the players did a fantastic job. what if we run this fora few seconds, to kind of set the get the atmosphere up? and then, coach, we're goingto ask you to diagram the play on the white board�(laughter.) and then we'll take it from there. okay?so terri, you want to press this and get things going?>>coach ben conrad: okay. well, the first thing is you guys got to understand we gota full time out, and >>dr. joe sopcich: okay. there we go.>>coach ben conrad: for most people that don't think a full time out is a long time, it'sreally not. we had by the time the players
get to the huddle, we probably had 35 seconds.so what i first did, i came away from the huddle, and we had a couple choices on whatwe wanted to run. and one thing i wanted to run was something we used to call "blue jay"that we didn't put in with this team because this team was kind of interesting. they themore things we put in, the more stuff they would forget early in the year.(laughter.) >>coach ben conrad: so we kept it real simplewith this group this year, didn't run a whole lot of sets. we kept it extremely basic. andso we didn't have blue jay in, but i got to thinking in that huddle what blue jay wasreally good in the past, it had some down screen, ball screen action. and then i thoughtyou know what? this group has also been a
little suspect with some impromptu stuff,you know, on the fly, on the chalkboard. isn't that right, lex?so i thought we're going to go real simple with an isolation play we've ran over theyears that we hadn't run a whole lot this year. and then it became down to which kidare we going to run the play for. >>dr. joe sopcich: now, excuse me, coach,could you diagram that for us up on the board? >>coach ben conrad: yeah, i will. yeah.>>dr. joe sopcich: okay. >>coach ben conrad: so i'll show you, i'llshow everybody, basically what it is, it's a box that point guard is here, you got aplayer here, player here, player here, and the kid you want to make the play is righthere. and again, we have i don't know if we
even ran it this year, honestly, but we'drun it a lot in the past. and we called it in the past we called it "ice," and who everplayed the ball, they were the star. okay. so the ball is coming in and you'd send yourplayer this way, screen out that way, and you got all of the players on this side ofthe floor. and then this guy just cuts part of the elbow, and then we hit them. and it'sjust an isolation play for that kid to make a play. so it's really simple, and there'snot a lot of ways to kind of screw this up. (laughter.)>>coach ben conrad: and so, and so in my mind again i had 30� probably 15 seconds to makethese decisions because then i had to go in the huddle with these guys. so i decided we'regoing with this play here. and then there's
the decision of who do we run it for. who'sthe star? and nieka wheeler had been the best player in the tournament, the entire tournament.erica nelson can really make plays with the ball in her hand. but ultimately, i just hada hunch that alexis brown was the kid that wouldn't be afraid.not that you'd be afraid, nieka. okay. but i just thought she'd make a play. i justi just had a feeling she was going to get it done. and lex doesn't get nervous. shedoesn't really get nervous a whole lot. so there she comes.(applause.) and if you look at me, like, i'm continuallylooking around to make sure it's real. and i'm continuing looking around to see did theclock� did we have enough time? i it took
one of my assistants tackling me from behindand saying we just won it for me to be, like, yeah, we actually did. so it was a prettyamazing moment and a real tribute to these guys, for sure.>>dr. joe sopcich: that's right, coach. thanks a lot.carl, i think you have an award presentation. >>mr. carl heinrich: let me give you a littlebit of background on how fortunate we are to have coach conrad here. and i'll give youthe history. in the summer of 2008, ben conrad was introduced as the new women's head basketballcoach following debbie carrier. in seven seasons at johnson county, he has a record of 207and 32 which is an .866 winning percentage which is unbelievable. he's led the programto over 30 wins in 6 consecutive seasons.
he is the only coach in the jayhawk conferencehistory to make that claim. jim litell who is currently the head coachat oklahoma state university did it four times. so that kind of gives you how good he reallyis. this season ben led the lady cavaliers to the national title with the 6664 win overthe topseeded parkland and finished the year with program record mark of 34 and 2. thewin over parkland also gave ben his 300th win as a collegiate head coach. he was namedthe coach of the tournament and recently honored nationally, the 2015 spalding njca women'sdivision ii national coach of the year. ben has also won the jayhawk conference threetimes, finished as the number one or two ranked team in the final poll four times, and reachedthe national tournament four times. he also
became the first coach in the program's historyto be selected the jayhawk conference east division coach of the year following the 2009/2010season. he also earned that honor following the '11/'12, '12/'13, and '13/'14.through seven seasons at johnson county, ben has coached eleven njca all americans, ninewbca all americans, four national tournament selections, one national tournament mvp, twentysixallregion vi performers, and eighteen all east jayhawk conference including two conferencemvp's. even more impressive, ben has helped 36 of his players at jcc earn a scholarshipto fouryear schools including 13 to the nca division i program.join me in congratulating ben and the job that he's done for us.(applause.)
i will also add he's expanding his abilityand he's coaching youth baseball, so hopefully he'll live through this summer and still becoaching with us next year. >>chair jerry cook: the i had the chance tobe at the games, and i also had the chance to sit in the press box for a moment. andthe announcer said asked me if i thought we had a chance to win. this was probably inthe second game of the tournament. and i said, well and having played a little of basketball,our couch always said� and i know, ladies, you've heard this if you play good defense,you work hard, and be patient with your offense, and it does help when the ball goes in ata timely moment, you'll have a good chance. congratulations.(applause.)
>>dr. joe sopcich: ben, thanks to you andyour coaching staff and for all the girls for representing johnson county in the bestway possible. we get a lot of compliments on the class of our team and how you playthe game. so thank you. and also, carl and pam, i've heard from otherpresidents whose teams participated in the tournament, and they were they couldn't sayenough good things about how you guys managed that tournament. so thank you very much. it'sreally, really appreciated. hey nieka, nieka, stand up to the microphone.where are you going to school? >>ms. nieka wheeler: i'm not sure yet. like,i have two more visits to go to. so >>dr. joe sopcich: where at? can you disclosethat?
>>ms. nieka wheeler: loyola chicago and easterncarolina. >>dr. joe sopcich: oh, that's terrific. wheredid you play in high school? >>ms. nieka wheeler: william chrisman.>>dr. joe sopcich: that's a great school, great school for basketball. okay, dr. korb,follow that one. >>dr. judy korb: okay. well, i'm going totry. i would like to invite mike souder, debbie rulo, and jeff hoyer to come forward, please.we are recognizing these three leaders from continuing education with an exemplary teamleadership award. this award is sponsored by the chair academy, and mike and jeff anddebbie, the award was officially granted at the chair academy conference in seattle justlast week. but they were given this award
because of their exemplary leadership in leadingthe continuing education team in redesigning some processes using metrics and evaluationscriteria. they did that by managing not only the processes, but the people that had toimplement those. and they have done an excellent job of working together to bring that divisiontogether to accomplish that. and so that's why they were recognized for this award.>>chair jerry cook: congratulations. thank you very, very much.(applause.) are any of them leaving for a d1 school?>>dr. judy korb: well, we're getting ready to show their video.>>chair jerry cook: okay. >>dr. judy korb: okay. next we have the johnand suanne roueche excellence award winners.
and the league for innovation started thisaward in 2012. and the award is open to league alliance member institutions, and is it tocelebrate outstanding contributions in leadership by community college faculty and staff. andwe had two faculty members that were recipients of this award. they received it at the leaguefor innovation's conference back in the first part of march in boston. so that was the officialrecognition. but we are recognizing allison smith who is associate professor and chair,art history and humanities, and jason gray, associate professor in hospitality management.(applause.) and the next award, i would like to ask lindyrobinson, ona ashley, and felix sturmer to come to the podium. johnson county communitycollege is the third school in the country
to be recognized by the world associationof chef societies. students who graduate with a chef apprenticeship degree will receivethis wax cc designation which is a professional credential for the graduates, and it designatesthem as a commis chef. and only 36 schools in the world actually have this recognition.so lindy, ona, and felix are being recognized for that they did to put together an extensiveapplication and walk that through a process that was over a year long to actually provideall of the things that we needed to do and show all of the exemplary parts of our programso that we would be able to offer this recognition and designation to our students. thank you.(applause.) >>chair jerry cook: if i could just take amoment, dr. korb, and while the national championship
for the ladies was very, very deserving andhard work, march madness also applies to lots of other activities and events. so the facultythat were recognized tonight in those three categories with leadership, excellence, andwith excellence in their programs really is a tribute i believe to our faculty and thecommitment they have to each of their departments. the community certainly should be proud ofthe accomplishments of all of our staff and faculty. and tonight you just saw but fourof those recognitions. and those activities occur every day on this campus in the studentand teaching learning process. and so i want to congratulate you and the entire facultyand the staff for the great work we do representing this college and this community. thank you.okay. student senate report, mr. redmond.
is mr. redmond here? thank you. this is theapril is the time we have our budget workshop. and there's a reason why we start the meetingat 4:00�o'clock in april, an hour earlier than our regular time. the budget processis one that has received a lot of input from departments since last year, the end of thebudget development process. and tonight is an opportunity for us to get a budget workshopreport as to where we believe we're going in the next year. there will still be a considerableamount of work to be done between now, but that leads us up to august when we have ourpublic forum. so at this time, dr. larson, i believe you're going to lead us throughthe budget workshop. >>dr. barbara larson: well, thank you, dr.cook and members of the board and members
of the community here. i'm actually goingto turn the bulk of this presentation over to rachel lierz, our associate vice presidentfor financial services and cfo. before she starts, i want to acknowledge rachel and membersof the entire team that have worked very hard to get us to this point. as you know, we haveseveral new players involved in the budget process this year. we lost a great deal ofinstitutional history with don perkins' departure. and we've, at times, forged our way throughthis and it has not always been easy, but i'm very proud of where we are.as dr. cook mentioned, we have a very participative process. there are 120 budget administrators,and they have been extremely diligent. they've been patient as we've asked them to thinkabout their budgets new ways and to budget
somewhat differently, and they've been verycooperative as we have, again, been working with a new team of players.i want to also acknowledge not only financial services team, but also human resources andinformation services who are very involved in putting the budget together. and with that,rachel will have some highlights in a powerpoint and then step us through some highlights ofthe budget book, the budget workshop book that we've put together.so rachel, thank you. >>ms. rachel lierz: thank you. i know thatyou all received the budget workshop manual in advance of the meeting, but as barbaramentioned, i'd like to kind of flip the order a little bit tonight and start with the presentation.it kind of will discuss some highlights and
some summary data from the workbook. thenwe'll circle back through, hit on some of the detail that's included in the book, andthen take questions at the end if that's if that works for everyone.so the first slide here, we have just a couple of highlights of the budget process for the'15/'16 year. so one of the most important aspects of the budget for next year and thedifference really one of the key differences between what you may have seen in the pastis that we've budgeted expenditures more closely to approximate our budgeted revenue. in previousyears i believe you have seen budgets where expenditures were more than revenue bit wereanticipated to be utilized only at about a 93% ratio.so this year what we've done is through our
budget development process, asked the budgetadministrators around campus to really look back and rather than budgeting based on previousyear's budget, to look at previous year's actual spending and help us to get a budgetthat more accurately reflects where we think we'll spend versus a 93% or so estimated usagerate. so where we think we've landed is a budget that's going to help us approximateexpenditures at about a 98% ratio versus a 93% ratio.the second thing, our capital budgets as you've seen in the advanced materials are about amillion dollars higher than the '14/'15 budget. so we have intentionally increased those andable to to continue to be able to address equipment replacement needs, remodel requests,and building improvement requests that came
forward through the budget development process.and finally, fiscal '16 is budgeted to be the third consecutive year of contributionsto reserves. okay. the next slide is a graph, and it showsfiveyear trends. and this is looking at revenues over expenditures so your net income or losson an annual basis, if you will. if you look at the first number or the first bar overon the lefthand side you'll see the fiscal '12 actual deficit was over $10�million.by fiscal '13, that deficit was cut in half, approximately, and was around $5�million.last year, fiscal '14, was the first contribution to reserves in five years with a surplus orcontributions to reserves and the general pte funds of approximately $5�million.the fiscal '15 budget that we talked about
was budgeted at the 93% expense usage rate.so the budgeted contribution was around $2�million. however, the next bar where i've labeled that'15 estimate is really where we think we're going to wind up. so now that we've got ninemonths of the fiscal year under our belt, we're taking a look at the actual resultsand saying, you know what? instead of a $2�millionish contribution for reserves, this year we'reprobably going to be closer to 5. so really, a continuation of a very positive trend.and then the final bar on the right is the '16 budgeted surplus which is, again, around$2�million. so when we take a look at the actual numbers,we'll see what we have kind of on a summary basis. and again, we're just talking the generalpte funds. and this is just setting the two
years, this year and next year, beside eachother and really looking at what we have. so we have about a $6�million increase budgetedfor revenues which is primarily driven by what we're projecting to be about a 6.6% increasein assessed valuation. expenditures broken out here on the chart between salaries, operating,and capital lines for a budgeted total that's slightly less than last year. but again, we'reanticipating we're actually going to spend about 98% of that versus 93 because we believewe've budgeted more closely to actual than we have in the past such that then that contributionto reserves will continue to be about $2�million. at the bottom of the slide you'll see i have,in italics, just a note, and we talked about this at the management committee level, thatboth budgets include a capital line of about
a million dollars for renovation of the vacatedocb space from when the culinary program was moved to the new culinary institute. so thosesalaries were initially budgeted for this year, but all that we were able to encumberduring this year was architect fees so the construction will actually take place duringnext fiscal year. that's why that's being rebudgeted in the capital line again.okay. so i'm able to better clarify the 93 and the 98. on the next slide i went in andsaid, okay, on the expenses, instead of 140 and 138�million, when you apply that 93and the 98, are we actually going to be spending more? and the answer is yes. we're budgetingless, slightly, on a gross basis but really anticipating that the actual spending willincrease. and there are several reasons why,
and we'll talk about those on subsequent slides.but again, i thought this was helpful and hopefully helps everyone to kind of get towhat the actual numbers are: increases in salaries and benefits primarily due to compensationincreases and increased cost of health care; operating expenditures increasing, again,i've got some detail on subsequent slides; and then capital spending as well. but again,it reconciles back to that approximately $2�million contribution to reserves for next year.okay. so now we can talk about what some of these specific items are that we're lookingat budgeting to increase for next year. the first being a place holder for compensationincreases, for salary increases of 2 and a half percent. that's included in the budgetin the general fund.
the next bullet on here addresses funded vacantpositions. we do still have about $460,000 of vacant positions that are in the budgetthat are funded. this year during the year, there were some positions that became vacantand on the administrative side were reduced. and those were primarily in the custodialand information services areas. so you will see some savings in the fulltime salary andfulltime hourly lines on the administrative side.the affordable care act, our hr folks have been working very hard to quantify the likelyimpact of providing parttime health or health insurance for parttime workers here at thecollege and have anticipated that to cost between 400 and $700,000. so that has beencontemplated in the budget for next year.
and then an increase for employee medicalinsurance of about 7.2% as well. within operating categories we did see anincrease there in what we were planning or estimating to spend through our budget, thefirst of those being costs associated with senate bill 155. next year will be the firstyear that the budget reflects revenues and expenses associated with that. and again,that is providing free college tuition to high school students in postsecondary technicaleducation programs and then incentives to school districts as well. so the college hasa 50/50 share funding agreement in place with the various school districts that participatein this such that we have budgeted revenue of about a million dollars from the stateand then expenses or shared funding payments
to school districts of about 500,000. so abouthalf that, 50% of the total. so that will be reflected in the budget for next year aswell. strategic plan initiatives, over the springand during the budget development process, the president's cabinet reviewed and prioritizedabout $1.3�million of funding requests that came in for strategic planning items. whatwas actually funded at the end of the day was about $621,000 of the 1.3�million. sothat has been included in the budget and primarily relates to expansion of webbased instructionand marketing facilities utilization and student success, specific tasks identified with eachof those planning goals. so we've got a place holder in the budget for that as well as contingencyitems. again, this budget has about $600,000
of contingency in the operating line allocatedbetween the three branches, instructional precedence, and administrative and financeas well. so we've talked about increasing costs butwe also have identified some areas where we have seen significant savings throughout thebudget process. parttime credit instruction or what's commonly referred to as adjunctfaculty, adjunct spending, that budget has been decreased by about 3.9% or about $500,000for next year. what happened there was when enrollment was at its highest point in about2011, that budget was increased and kind of carried forward for the next few years andwasn't really decreased in order to reflect downward trends in enrollment. so that numberhas been adjusted for next year.
flex credit benefits are decreasing, and thathas to do with the change to the employee benefits package for flex credit offeringsfor employees. that is decreasing with that change in benefits.the last three lines there are just operating lines where we identified significant savingsthrough our process: consulting, postage, and supplies and materials. and again, wehad 120, 130 budget administrators around campus really going through, back throughtheir budgets and looking to where they actually were spending and adjusting their budgetsaccordingly. with regards to capital spending, we talkedabout the fact that we're rebudgeting that ocb space renovation, just over a milliondollars. we've also included some significant
funding for other remodel and renovation andimprovement projects, specifically at third floor men's and women's rest rooms is theocb. various classrooms were identified for painting in our prioritization process, classroomfurniture and equipment. and if you looked at your budget workshop book, you saw allof the boring details of all the welding machines, emf equipment, microscopes, spectrometers,and all sorts of things included in the detail. carpet replacement, and that's primarily ibelieve in the library and some of the gym corridors, an investment being made there.and then itp planning for information technology at over a million dollars which will be furtherallocated between the instructional and administrative functions.the last bullet on this side mentions capital
the outlay fund. and i wanted to make surethat we talked about that, that part of the reason for the increase in capital spendingthrough the general fund is to help to continue to preserve the capital outlay fund for largerscale, onetime projects. that half mill that's directed to capital outlay, you know, we'rebeing intentional about reserving that for next year, what will be roof replacement,masonry repairs, and largerscale lighting and hvac projects.okay. the next slide is a look at reserve projections. and these numbers came straightout of the fiveyear model that was included in the workbook. and really, the blue barsjust are an indication of our estimated reserves at december 31 in each of the five subsequentyears. and we picked december�31 because
that is traditionally the cash low point duringthe year just due to timing of tuition receipts and ad valorem tax receipts as well. so wefeel like this is a pretty conservative model as far as in the out years being very conservativeon increases and assessed evaluation and expenditures. but you can see that in total, the projectedreserve levels are always above $30�million, and the red line which looks at the reserveas a percentage of expenses doesn't dip below 19�percent. and we've talked again at themanagement committee level about the board policy being 10% there, and then another lookat the 16.5% marker which is the guidelines established by the league of municipalities.so i think these reserve projections are very positive considering those two benchmark levels.okay. the next slide that i have is refers
to one item that is not yet contemplated inthe budget or in those reserve projections, and that is the retirement incentive program.and at this time i'll turn it over to judy to give us a little bit of additional informationon this program. >>dr. judy korb: okay. this is the retirementincentive program that we have discussed, but it would be a planned spending of reservedollars and so will have to be built into the budget. it's a health reimbursement arrangementwhere employees who are kpers full kpers eligible to retire and have 15 years at the collegewould be eligible to apply for it. and it would be based on unused, earned but unusedsickleave and capped at an annual amount of a thousand hours based on a 12month employee.and it would go into a taxfree account. it's
administered very much like a health savingsplan and could be administered by an external vendor. there would be a trust established.and the participants, there would be a onetime window for applying for it, and then thatwindow would close. that would go away. and also the anyone that is eligible for it wouldnot be eligible for the early notification award that people are now eligible for whenthey retire. we would have some options that a trust wouldbe established to handle this, but we would have some options around how we would fundit. so we believe that we could take because we don't know the total number of people thatmay apply for it and be interested in it. we don't know for sure how we are going tomanage that as far as the numbers. we may
have to, you know, ask some people to waituntil a second year. we may be able to fund everyone in the first year because we reallyjust don't know. but we have some different ways that we can manage funding that trustto where we believe that we would be able to put, you know, half of the total amountin the trust the first year, potentially, and then fund the rest of it later dependingon how many people we have take it. so we have some options around that, but thebottom line is, it is a planned spending of reserve dollars that we do not currently havebuilt in. but we've talked about this, so >>ms. rachel lierz: all right. i just haveone final slide here, and then we can go back through some of the detail in the workshopbooklet. and this really just speaks to the
timing as far as where we go from here. aftertoday we are, unfortunately, by no means done with the budget for next year.no voting action will take place today. at next month's board meeting, the board willbe asked to vote on approval of the management budget for next year. and what the managementbudget does is just essentially allow the college to conduct business effective july�1with the new fiscal year. so that's the purpose of the management budget.from then we move into june, and in june the college administration will receive updatedinfo from the county with regards to assessed valuation. and we'll use that to inform ourlegal budget. so as i said right now, we have built a 6.6% assumption into the budget. thatnumber will likely change in a month or two
when we get some updated info, but there willbe no board action at that time. that will happen in july at which time the board willvote to approve just a onepage portion of the legal budget for publication. that wouldeffectively establish the mill levy and put our spending restrictions in place for eachof our funds. the board may elect at that time to adjust the mill. at this point theamount remains consistent with where it is currently at for the 15 year.in august at the board meeting, it will be a public hearing during which attendees cancome and address the board with questions about the legal budget. and at that time theentire legal budget would be voted on and hopefully approved after which we would proceedto file the appropriate documentation with
the state and with the county. and at thatpoint the mill levy is officially, formally set.but then, as everyone knows, in october/november the county will provide the final assessedvaluation of 2015 that will be applied to the tax bills. at that time they could potentiallyslightly adjust the mill depending on where the value assessed valuation comes in, itwould be a slight adjustment. for example, if the assessed valuation was slightly lower,they would adjust the mill slightly higher to reflect the net change.so those are my final comments about the timeline and this presentation. at this time i wouldlike to go back to the workbook just to touch on a few slides and then have some time forquestions, hopefully. so we'll start here.
just a quick mention of the mission valuesmission and vision statements and the core values of the college that were identifiedlast year during the strategic planning process. we felt like it was important to put thosein here as a reminder of the importance of the budget the resource allocation or thebudget process and then form the strategic plan and continued efforts to kind of linkour planning and budgeting going forward. i'll skip over the next page which was thebudget guidelines set back in december and move forward here to this tenyear look backat enrollment history. i think this is interesting. again, it reflects information which a lotof you have seen before, most notably here with the peak and credit hours that i mentionedearlier happening in the 2010/11 academic
year. so we've got the numbers up here for%change, and then looking at it in a graphic format at the bottom of the sheet. we areprojecting flat credit hours for next year, 338,000, a flat amount with where we're atprobably in the '14/'15 year. the next page discussed the tenyear historyof assessed valuation and the mill levy. again, the 6.6% increase for next year, we've gotthe numbers here, and then a line graph to illustrate the significant increase there,the mill levy amounts remaining fairly consistent over time.next page is a pie chart really just looking at the sources of revenues. and so i thinkthe big take away from these two graphs when you look at last year versus this year arethe increase in the ad valorem tax revenue
from it was approximately 54% of the college'srevenue source last year. it will be about 55 this year, and then in the opposite direction,the state funding decreasing from 16% of total revenue to 15�percent.a look at expenses again, we've talked about some of the fluctuations in detail, but whenyou're looking at total expenses for the college, salaries and benefits were 78% of the budgetlast year. they will be 77% next year, a decrease of 1% there, and then an increase in capitalspending which we talked about earlier. page 7 is just a look at our unencumberedcash balances. and we've looked at cash reserves on the bar graph earlier, but that was asof december�31 on an annual basis at the traditional low point. this is more of a monthlylook. so you can kind of see the peaks and
valleys. again, we talked about the timingof tuition receipts and tax funding causing the ups and downs during the year. i thinkthe most important take away from this graph is that the green line which is fiscal '15exhibits a very positive trend as far as unencumbered cash on a monthly basis compared with thelast two years. the next chart which is on page 8 of the bookis a snapshot or a look at our total staffing going back again ten years to 2006. so the2015 is obviously where we're at right now. i wanted to point out that for the budgetfor next year we have not budgeted any additional positions. so we'll be holding flat at 1894.again, i think it's interesting to note that at the bottom the comparison of where we'reat now versus 2006 down 99 positions in total,
and this year compared to last year down aboutapproximately 8 positions. page 9 is a look at the impact of our increasein credit hour in tuition per credit hour. so as we've said, it's gone up by $3 per credithour for instate residents i'm sorry, i'm on the wrong i skipped one, didn't i. let'sgo back to page 9. sorry about that. this is a look at the taxes for average residents.so we talked about the increase in appraised value, and then with the flat in the levythe actual change in taxes on an average resident is about $14.now, sorry about that, the next page, 10, is the impact on students of the change intuition price per credit hour. so moving from 88 to $91 per credit hour in the county forresidents would be an equivalent to about
$90 a year for someone taking 30 total creditsover the course of the academic year. then we've got the outofstate the other kansascounty and the outofstate rates published here as well. and then for comparative purposes,we have provided the info for ku, k state, and then metropolitan, and kansas city, kansascommunity college. page 11, i thought this was very interestingdata as well. this is a survey that's compiled annually by the college board, and it's lookingat total tuition and fee costs for the past six years for each state, average state tuitionand fee costs. you can see kansas down here, 44th out of 50. but the total costs thereof 2628 is right in line with our total costs for 30 credit hours per year. so i think that'sa statement about value for sure.
and then finally, this is really the lastslide that i wanted to talk about. this is just a summary slide. we have focused so muchon the general and pte funds through the presentation and talked about the changes there. but thisreally lays out the other funds that make up the college's total financial picture includingthe capital outlay fund which i spoke about, but also special assessments, adult's motorcycle,truck driving, auxiliary enterprises which is the bookstore and dining services, andthen the student activity fund, and then the various other restricted and grant funds thatwe have. that's kind of a snapshot of the revenue and expenditures projected for eachone of the additional funds. all of that information is included in the legal budget as well.so that's really where i was planning to stop.
the additional information in the workbookis an updated printout of that fiveyear model as well a lot of detail from our capital scheduleon equipment replacement. so at this time i would, you know, open it up for any questionsor any additional information that you'd like to have and we can and go from there.>>chair jerry cook: rachel, thank you very much.barbara, do you have anything else to add? >>dr. barbara larson: i do not. again, wehave a lot of detail in the book that you are welcome to review at any point. we wantto be as transparent as possible. you have information about budget changes at the departmentallevel, and you have information about budget changes at the what we would call accountlevel. so what is the change in budget for
supplies and materials from year to year?and then as rachel said, multiple pages of our capital schedule.it's been a there's a lot that goes into this in terms of the prioritization, especiallyi'd say andy anderson and all the deans going through, again, various requests to bringus to this point. so again, i thank them, and we are open to questions.>>chair jerry cook: rachel, your last comment at the end when you say the data is updatedin the workbook. isn't it updated to the date at the top of the document?>>ms. rachel lierz: yes. >>chair jerry cook: or did i misunderstand>>ms. rachel lierz: yes. >>chair jerry cook: that there's differentdata.
>>ms. rachel lierz: different with the fiveyearmodel. >>chair jerry cook: well, you said it wasupdated. was that updated >>ms. rachel lierz: as of the day that i printedit, yeah, april�7th in this situation. >>chair jerry cook: yeah. very good. trusteemusil. >>trustee greg musil: you know, i indicatedi had questions, and i do. well, the capital you know, going through this, it's very detailed.i'd make a couple points, i guess. one thing that we didn't i couldn't discern from thisthat you pointed out in your first slide was the change in parttime or adjunct facultynumber which was 3point something% and a millionplus dollars.>>ms. rachel lierz: okay.
>>trustee greg musil: and you indicated thatand i want to make this broader because i don't want to just discuss that. but we hiredon adjuncts during the period when in the recession when enrollment went to its highestlevel which was i think 2010/2011. >>ms. rachel lierz: yes.>>trustee greg musil: and now we are adjusting it for 2015/2016. so who is it that looksat those numbers between that fiveyear period to say we should be ramping down just likewe would ramp up based on enrollment. and i don't know who it just seems like that'sa big chunk to do in one year when our enrollment dramatically dropped in '12/'13, and '13/'14,and now we're kind of holding it steady. that's my first question, i guess is when on anybudget category, who's responsible? a dean,
department chair, a budget administrator tosay, you know what? we need to things have changes and we should be budgeting differentnext year. >>dr. andy anderson: the deans watch thatevery semester as we're enrolling we try and anticipate how many session we'll have, howthey'll be staffed. and so it is a monitoring process. the very first year which the enrollmentstarted declining, again, we were very caution because you're never quite sure of what thenumbers are going to be. but that is something that the deans look at every semester as they'rebuilding the budget trying to anticipate what the needs will be.and so the first couple of years, actually, we probably carried more forward in the adjunctline than we needed, but we weren't sure where
what the numbers would be. now that the trendsare pretty clearly established and i think we feel comfortable with the numbers, we,you know, we adjusted our lines to show that. but yeah, the deans watch that very closely.>>dr. joe sopcich: one of the benefits, i mean, what you saw today is the new approachto budgeting for probably since the beginning, we did a 7% variance which, quite frank isit worked well for the organization. that's rather extraordinary. now with this budgetjust a little bit more closer to reality, we'll be able to better manage that budgetand keep our eyes on it, make adjustments throughout the course of the year. it's definitelyfor the first year, it was a great step in the right direction.>>trustee greg musil: but what you're saying
then is that if we looked at the percentageactually expended in parttime faculty in the past years, it wouldn't have it would havebeen lower than the 93�percent. and so this big drop off isn't as dramatic as it looksin our new budgeting format. is that fair? >>ms. rachel lierz: the 93% is on average.so some lines are spent much closer to that. and some lines are significantly under. so>>trustee greg musil: well, i think our goal is to be more agile both ways. when we needmore faculty, let's get them. and when we don't, let's you know, because we're goingto be responsive to our enrollment. so i just want to point out something on reservesbefore mr. carter gets up here. but, you know, our reserves that we're going to add nextyear that's about 1.4% of our total expenditures
will go into reserves. so it's a small amount.our total reserves over those five years are about $30�million and, okay, they're above$30�million each year. if i did the math right, we have about a 13 and a half milliondollar a month hit for salaries, benefits, and operating expenses. so our reserves areat about two months of our expenses. so when people in other cities in this statethat start with t, topeka, look at reserves and talk about operating like a business,i think it's important for us to realize we have two months worth of reserves to keepthe lights on and to keep the 77% of our expenditures that go to people, to keep them around.and in the slide you showed where it jumps up by month, it was down closer in the low20s as of december in the past couple years.
so we had less than two months worth of reverses.you also mentioned that we are i think barbara or judy mentioned we're some of those reservesthat we have in there, we're going to have to spend down on the retirement incentiveprogram. so we actually plan our budgets for more than one year. we got them thinking inthe future, don't we? so that's another reason to use reserves and have them there if youwant to run like a business. >>ms. rachel lierz: correct.>>trustee greg musil: now, on the capital issues, again, we're spending another milliondollars over the past years, but that's we still only spend 4.9% of our expenditureson capital items, i think. >>ms. rachel lierz: right.>>trustee greg musil: so i those points just
show that we're still being very careful inwhat is in the budget next year, and for people that we're being profligate in our spendinghabits, they can't document that with any data.i just might note that in our fiveyear plan, tuition will go up from $72 in '14/'15 to$87 in '19/'20 which is a 20% increase in tuition for our students. we're at the samesame level of enrollment now that we were in 2006/2007, so our obvious way to do betteris to get more students enrolling and paying their credit hours.i was surprised in the employee benefits on page 18 that the budget for '14/'15 is 28,500,000.the budget for '19/'20 is 29,900,000, about a $1.4�million increase over five years.that seemed low to me given the uncertainties
that we have. is that just again a best estimate?>>ms. rachel lierz: what i'm sorry, what page are you on?>>trustee greg musil: i'm on page 18, the employee benefit portion of the general/pteexpenditures. >>dr. barbara larson: yeah. some of that beginswith the i'll say the calibration or recalibration for '15/'16 because if you look at the budgetfor '14/'15, it's 28,500,000, and then '15/'16 develops to 25>>trustee greg musil: so it's over a $4�million increase over those four years.>>dr. barbara larson: yes. >>trustee greg musil: okay. that apples toapples is going to be hard for this year. final thing, on page 9 you list the averageappraised value of the home at 250,000.
>>ms. rachel lierz: yes.>>trustee greg musil: and you calculate the taxes on that. if i look down at page 21,the average home cost on page 21 is 240,000 for '15/'16.>>ms. rachel lierz: okay. >>trustee greg musil: i think you picked upthe number from 2019/20. >>ms. rachel lierz: oh, you know what? youknow, page 9 is what's correct. what is not updated is what's on page 21 in the fiveyearmodel. >>trustee greg musil: so page 21, the 2015/16average home value would be 250,000? >>ms. rachel lierz: that could be 250 insteadof 240,542. >>trustee greg musil: so what, $12,000 inone year?
>>ms. rachel lierz: yes.>>trustee greg musil: okay. >>ms. rachel lierz: the numbers the numbersthat are on page 9 are correct. >>trustee greg musil: so the average homein johnson county will pay $14 more in taxes >>ms. rachel lierz: yes.>>trustee greg musil: in 2015/16 over '14/'15. >>ms. rachel lierz: correct. that's basedon information that we have received in february from the county appraiser's office.>>trustee greg musil: thank you. i appreciate it.>>chair jerry cook: other questions? other questions?>>trustee jon stewart: just a comment. when you talk about the $12, if we don't increasethe mill levy, if we don't decrease the mill
levy, we're increasing taxes on our residentsby about 4.7�percent. so just so we know. no decision means we're increasing taxes by4.7, not saying we don't need the money. but budget is 5�million more approximately?>>chair jerry cook: as far as the spending? >>trustee jon stewart: yes.>>dr. joe sopcich: the budget is actually down, but the spending is higher. and thatpercentage, jon, i believe turned out to be the percentage, it goes up as far as the spendingat 4.4. that's also, when we look at the second year, it's i think it's our best estimatewhat the actual spending will be. as we get closer and closer we'll find out. but again,for a first year attempt, i think this is pretty good.>>trustee jon stewart: yeah. i the 4.7 on
the taxpayer, 4.4 on the spending, then thebalance will probably go into the capital account.>>ms. rachel lierz: right. >>trustee jon stewart: that makes sense. anotherpoint i know that's always a point of contention with the faculty association is the fulltimeversus the adjunct faculty. but i think a case in point for adjunct faculty is whatwe saw happening from 2008 through now is when our a lot of people don't realize this,but we're countercyclical. you know, we have more demands on us in our downturn. but thatdemand goes away as the economy improves. and so instead of gearing up and hiring fulltimefaculty when our enrollment goes up and then have the enrollment go down, you'd have thosefulltime faculty that either you have to figure
out how to terminate, i think that's a goodargument for maintaining a balance of adjunct during those periods to meet that demand.i think that's just good management. >>chair jerry cook: other questions or comments?rachel trustee musil?>>trustee greg musil: i just want to make one more because i think we're going to getto at the trustee retreat when we talk about the capital needs on campus and the agingbuildings and issues that we have. if you look at page 20, if i added up our total debtcorrectly at the end of last fiscal year it was about $32�million>>ms. rachel lierz: yes. >>trustee greg musil: in total principal outstandingon a budget of over 200�million. so we i'm
not advocating we jump into a lot of debt,but it's a time to finance things and our debt load is relatively low, i think, i suspectcompared to other higher education institutions. >>ms. rachel lierz: yes.>>trustee greg musil: so it it gives us an opportunity maybe to look at ways of fundingsome of the figure out capital needs in a way that's effective for everybody.>>dr. joe sopcich: and if i could, you could probably go back a couple of years and lookat that capital line, you'd fine that budgeted amount of about 13�million. so over theyears we've brought that down. but keep in mind as barbara's presented, we have buildingsthat are over 40 years, a lot of buildings over 30 years, so it's time to think reallyhard about that.
>>trustee jon stewart: another point on that,you had a chart up there showing our total revenues.>>ms. rachel lierz: yes. >>trustee jon stewart: the percentage generatedfrom ad valorem, and the percentage on that pie chart up there. i don't know where thatwas. but interesting, you know, more of our burden is going to be placed locally on us.you see ad valorems went up by 1�percent. overall, the state grant went down by 1�percent.i suspect that pattern is going to continue. so we want the local control. we're payingfor it. so hopefully mr. carter can represent us over there in topeka to make sure our representativesknow that we ought to be able to make the decisions locally, that since we're fundingwell over half and with the tuition, and they're,
you know, over 75% of the funding for thecollege. so just a point. >>chair jerry cook: very good. any other commentsor questions? rachel, thank you very much. barbara, thankyou very much. appreciate it. i appreciate you laying out the timeline between now andthen. >>ms. rachel lierz: yes.>>chair jerry cook: and we have opportunities in may june, july, and august to pin thisdown, so study and analyze; and if you have questions, visit with staff about that. thankyou very much, rachel. while we await mr. carter to come up for thecollege lobbyist report, i was remiss in acknowledging the successful election campaigns of trusteemusil, trustee lindstrom, and nancy ingram
is with us. and congratulations to all fora successful election. we look forward to the board reconvening in july, and congratulationson a great job. mr. carter, please.>>mr. dick carter: thank you, mr. chairman. when i saw the agenda, i thought perhaps isaw your hand and the logistic genius of placing the lobbyist report following the budget workshopso that finally i may have something that looks like good news. but by comparison istill believe that the budget is probably a little bit better than the comments thati'll have to offer you today. it has been a slow month legislatively speaking.the legislature adjourned on april�2 for their spring break. they will come back onapril�29th. they've taken a couple of days,
and they'll add those on at the end of thesession instead of coming back a little bit later than they might normally. and at thattime, essentially, they'll be addressing the $600�million short fall that faces themfor the next fiscal year as well as truing up any final expenses for the current budgetyear. there will be lots of tax proposals that wehaven't even heard about yet come into play. seven or eight those were introduced on thefinal morning that legislators were in topeka. and so there's been no vetting of those billsas of yet. i'm sure that we'll begin that discussion in earnest when legislators returnat the end of the month. the budget is essentially agreed to, if youwill. the conferees on both the senate ways
and means committee as well as the appropriationscommittee have gathered and have worked out the budget differences. the conference committeereport is ready to go, however, legislators did not act on the report before they lefttown. i think that there's probably several reasons for that and one being there has notbeen significant discussion on the revenue side of the budget picture. the governor hasindicated as well as the budget director on multiple occasions that there is no way tocut out of the budget scenario that the state finds itself in. there have been outside groupsthat continue to call for cuts. and even at this point we're beginning to see some turningof the tide, if you will, that those groups also are aware now that there may be a needto look at raising revenue to meet the budget
projections for the state of kansas.the consensus revenue estimating group will meet on april�20th, that's next monday.that's the group that takes a look what the budget revenues look like, not only for thecurrent year and in truing up the expenses for the remainder of the year, but they alsolook forward to what we can expect to see in the off years. that discussion, that reportwill play a significant role in the formation of the final edition of the budget.i suppose the concern is that with the budget being agreed to, at least at this point, whenlegislators come back� and the budget committees will actually come back a few days beforeapril�29th to begin some discussions� but when they come back, everything is reallyback up on the table. they'll open up that
agreement that they've already reached, andthey'll begin toying with some of the items contained therein.i think some of the just for purposes of what happens next, when legislators return on the29th, essentially we'll be going through conference committee reports. that means looking at billsthat have passed one house or another. now, days we talk about bills that have even hada hearing in a committee are now subject for a conference committee report. we'll be placingmultiple legislative items in those reports, sending those reports out for one body toreview, accept, or reject, and then over to the next body. and that process just sortof repeats itself until we go home at some point, hopefully, in may.the i say that because presently in the budget
document or in the budget conference is ourpiece which was at one point senate bill 93. that would include johnson county communitycollege and the ged accelerator program. that bill fell victim to deadlines, date deadlines,and was stricken from the house calendar because it didn't meet the appropriate turnarounddeadline. you should be pleased to know that several of our johnson county representativeson the budget committees have worked hard to get proviso language into the budget billwhich will include us in the ged accelerator program. that is present part of the agreements.the language is still out there for the bill, and should the house go on general orderswhich we don't think they will, there is another bill where our language will be amended intoa piece of legislation that deals with cte
programs and ged programs. but i don't thinkthat the house will go on general orders. we're not sure if the senate will or willnot. so we have a long game of hurry up and wait.there are a number of issues still out there in the balance, and i'll touch on a few ofthose, one of which was a bill that many institutions are already performing in this manner forsome of their degree programs, but that is the degree prospectus bill which would requirecolleges and universities to place on a website the cost of a degree, the expected returnon investment for what you could make on a degree. there are a number of things thatreally aren't taken into account for that particular bill, and i've reported on it previously.i think, if anything, that issue probably
is not going to go anywhere for the remainderof the session. there are a couple of other bills that maybewill have a similar fate. one is a bill that probably would be a legal nightmare, not onlyfor educational institutions, but for the state of kansas, and that's senate bill 175which is the religious freedom bill for student groups. that bill did have a hearing afterclear up until the last week that legislators were in topeka, has not passed the house.it was passed out of the federal and state affairs committee in the house. i don't necessarilysee that bill moving forward. it was heard in the judiciary committee in the senate.it's not often that the judiciary committee in the senate and the house federal and stateaffairs committee get together for a conference
committee. i suppose it's possible. anythingis possible in topeka when it comes to legislation that seems to just stick around. but thatis a bill that we don't think will move forward, but we're keeping an eye on it for the remainderof the veto session. another important bill is the instate tuitionfor veterans. that bill has been placed into a conference committee report which we dobelieve will be acted upon when legislators to return to begin to grant instate tuitionfor those who have served our country. there are a few other bills that are listedthere that i'll let you peruse at your convenience. i do think it's important to note that webelieve the elections bill will move forward in conference. i think the first attempt willbe to take what is not really a house position,
but it's a house committee position whichwould be to move the elections to the fall of evennumbered years. and that will be thefirst report that is run. we don't know if the votes are there to accept that conferencecommittee report. we don't think they are. we hear that they're not. but we do anticipatethe final the final piece of legislation will move local elections from the fall of to thefall of oddnumbered years, if you will, and keep them nonpartisan.the initial run of that bill did not speak to community college elections or communitycollege areas, but they are included in the current version of the bill. and we do believethat in the final analysis we'll be seeing fall elections in the oddnumbered years forlocal elections.
the other issue that is certainly somethingthat we've been watching very closely, and there were a number of discussions as lateas� up until the first adjournment, and that is around the issue of kpers. there werea number of proposals that were brought forward that were on the table, at least as far ashaving a conversation in the conference committee that would have spoken to changes in the formulafor kpers contributions as well as some that spoke to retirement payouts or vacation paymentpayouts. they're in the final report that was signed. the issue only speaks to bondingsome of the indebtedness of kpers to the tune of 1�billion, that would be dollars. andso we'll be bonding out some kpers obligations. that is all that was contained in that bill.and i think that's very important for many
of the folks that are looking at where theyare in the kpers mix as far as retirement is concerned.just a couple of other news items, and you've heard this one. it's been in the news justthe past couple of days, and that was the announcement that the regent's president andceo, andy tomkins will be retiring. they have since in the day or two following named hissuccessor, and that will be blake flanders. dr. flanders has been the director of theworkforce development program at the board of regents, somebody that we've worked withcertainly on a number of issues related to career and tech ed as well other programsthat are offered at the community college level. and so dr. flanders will be takingover the helm at the board of regents come
this summer.and then finally, ending with a bit of good news, you saw very first up this evening thewomen's basketball team. we've been working with our delegation to develop some resolutionsthat will be run in both the house and senate. and we're searching for a day when legislatorsreturn to topeka that we can bring the team over, give them some proper recognition onthe house and senate floor. so that will be by far the best piece of news that i haveto bring you this evening. so i would stop there and see if there areany questions that i might be able to answer, mr. chair.>>chair jerry cook: thank you, mr. carter. question? any questions?trustee musil.
>>trustee greg musil: yeah. i don't thinki ever asked you, on the elections bill that would move it to the fall, when would localofficials take office if they're elected in november?>>mr. dick carter: i believe it's january�1 is the date that is in the current form ofthe bill. and that date is being kicked around on several times and several different timeswhen a local official would take office. >>trustee greg musil: has anybody ever calculatedhow many different positions would be on the ballot in johnson county on a typical electionwith the president when you go to the president and the governor>>mr. dick carter: yeah, the election >>trustee greg musil: all the statewide andall the judges and all the local officials
and all the water district?>>chair jerry cook: the answer is yes. >>mr. dick carter: yeah, the elections clerkhas voiced significant concern about ballot logistics, if you will, and being able toprocess the ballots in a manner that the current system is set up for, both electronic andpaper. >>trustee greg musil: the only other pointi would make is there's another bill that would force us to tell people that we hirea lobbyist and we pay him. and i just want to make sure everybody that's listening knowsthat we hire a lobbyist, and we vote on his contract. and it's a public document, andanybody can find out how much we think it's worth to have somebody in topeka watchingwhat the legislature is doing. so i don't
want i'm not the least bit embarrassed thatwe have somebody who is advocating for this college up in topeka.and so if legislators think that important, they could come and ask us, and we'd tellthem how much we contract for and how we go through an rfp process to find the best personwe think we can get. but it continues to come up every year as a symbolic piece of legislation.it adds nothing to the debate. it adds nothing to the transparency that we already provideat the college and the cities and the county also provide.>>chair jerry cook: trustee sharp. >>trustee stephanie sharp: thank you, mr.chairman. i have a question similar to trustee musil's. he asked when they would take office.my question is how is it currently in the
bill� and i apologize for not reading ithow terms would be shortened or lengthened related to� for instance, some of the folkshere were just reelected to a fouryear term in 2015 which would come up again in 2019.but if we moved to fall elections, would they be on an '18 or a '20 ballot?>>mr. dick carter: yeah, there is a matrix that speaks to that. and i think that thereis some concern or question that it could be a constitutional challenge because thelegislature cannot extend or shorten a term of another elected official. and i think thatthat is one of the questions that remains out there that would be tested at the courtlevel. but it does, i believe, extend. and it providesfor a mechanism for those that are up for
office that would, when their terms shouldnormally expire, it would extend their term by a few months.>>chair jerry cook: trustee >>dr. joe sopcich: it would greatly>>chair jerry cook: trustee cross. >>dr. joe sopcich: affect my budgeting ifi lost the salary for a couple of months. >>chair jerry cook: trustee cross.>>trustee lee cross: yes. a point of order, mr. president, and i defer to trustee sharp;i believe we've paid part of mr. carter's contract out of the foundation. is that correct?>>chair jerry cook: that is true. >>trustee stephanie sharp: yes. that's correct.good question. >>chair jerry cook: okay.>>trustee lee cross: i just wanted to raise
that issue.>>chair jerry cook: thank you very much. dr. sopcich?>>dr. joe sopcich: dick, having spent the last couple days up there, there was sometalk about getting a letter in june requesting a, i guess, a payment to topeka. have youheard any talk about that? another one would be>>mr. dick carter: i yeah. i haven't heard anything recently about it, but there is thatpotential. that's because the payments come twice a year, we've already received a payment.based on some of the recalculation of the way the career and tech ed money flows, ibelieve that it's through that particular program that we might find ourselves cuttinga check back to the state of kansas. not unlike
some of the school districts are figuringout with the new block grant formula. >>dr. joe sopcich: because we did the $400,000one which means it could be another one. and then with regard to the $600�million loophole,there was the university's speculation, i don't know if it was official, that they willnot be able to raise tuition. >>mr. dick carter: yeah. at the state universitylevel, they have added a proviso and when i use the term "proviso," just to make surei'm clear, a proviso has the effect of law for one year. it is not considered a statutorychange, but they're typically included only in the budget bills. and so our issue as beingincluded in the ged accelerator program, we would need to go back and fix that, again,next year if this is the method which is used.
in that agreement is what dr. sopcich speaksof that would freeze university tuition for a period of time. i believe it's two yearsbased on being a twoyear budget. and it would i believe that there is an amendment comingor there was something that was fixed that would allow them to adjust fees. but froma pure tuition standpoint, it would those line items would be frozen at the universitylevel which is really out of character for the body to do since that authority lies atthe board of regents, not unlike those of you that are sitting around this table.>>chair jerry cook: trustee sharp. >>trustee stephanie sharp: thank you, mr.chairman. i wouldn't say out of character for this particularbody. it's not typically done by the legislature.
but i would argue that it is in characterfor this particular legislature to come after higher education and other local units ofgovernment. >>chair jerry cook: i'd like to followup witha comment trustee musil made in terms of who's listening in topeka. you'll recall about amonth ago we were concerned about the transient guest tax, and certainly having been withthe convention visitors bureau, we were concerned about that impact having a statewide transientguest tax. and mr. carter arranged for some of us to meet with representative kleeb whowas the chairman, i believe, of the committee that that was coming through. and i'm pleasedto say that representative kleeb took that issue off of the bill at that point in time,and so i want to publicly thank him for that.
however, at the last legislative breakfastthat the johnson county public policy conducted which is usually has maybe five or six representativesof the johnson county delegation in participation, for the first time that i can remember onlyone showed up for the breakfast. and some of the comments that were bantered aroundis that our mind is already made up, and additional input probably isn't helpful.so i think, trustee sharp, yeah, there are some unique features about this body. andwhile we may become discouraged in persevering with our viewpoint, sometimes they listen.but apparently many times decisions are made as to what this body is going to do.so i just want to, again, reinforce trustee musil's comment that it's important to havesomebody in topeka to carry the banner. and
in on the case of the tgt, dick, it helped,and i thank you for that. any other questions or comments? thank youvery much. persevere, tomorrow will come. committee reports and recommendations, thefirst is collegial steering. i'm pleased to report that the collegial steering committeedid meet on monday, april�6th. we had three really basic discussions. two of them werehopefully positioned to help us with our board retreat in april and are looking ahead towhat's the next 50 years going to bring. and the first item that we talked about was whatinstructional operational strategies will we need to improve degree certificate completionat this college in the next three years, but longterm.and as you know, with the kansas board of
regents strategy of having over 60% of kansasresidents have a degree by 2020, we had a very engaged discussion about the challengesthat the college has. it's not a new topic. the hour went very quickly again.but i think it's important for the trustees to be reminded that we have a variety of studentsin age, in need of program. we have a variety of students that have certain challenges.and as we know many of them have families to support. and when an issue arises likea brokendown automobile or a problem with maintaining the home, whether it be a waterheater going out or a furnace not working, those are financial challenges for some ofour people. and that becomes the decision maker whether that college experience cancontinue.
so i want the trustees to understand thati really believe our faculty is very sensitive to that. i think our counseling departmentis very sensitive to those issues. it's important for all of us to work together, hand and glove,to understand the challenges that our students have. everyone i believe is committed to makingsure that students complete a certificate or a degree and hopefully will advance onto further education, that it's not just the end.we talked a lot about firstgeneration students and the challenges they have. and i won'tgo into the detail. but just keep in mind that we have students of all ages, with allkinds of needs, and for some it's easy to become distracted in the sequence of theireducational of their educational plan.
we then talked about major issue, trends thatwill impact student achievement at jcc in the next ten years, and again, some similarkinds of activities. i'm pleased to remind you that i think our staff works very closelywith high schools in the county, with career pathways, for example, the three and threeis another example, college now is another example. we have dialogue. dr. sopcich hasvisited i believe all of the high schools now, public schools in johnson county. andour counseling staff and faculty try to be engaged at the high school level.we continue to work on reverse transfer with our fouryear schools, so again, i trusteemusil, unless you have a comment, i thought the hour, again, flew by very, very quickly.>>trustee greg musil: well said.
>>chair jerry cook: the other item was theissue of faculty chairs. that is a program that was started a few years ago. and again,the faculty has taken that on in a variety of ways to study the faculty chair assignment.and are they as efficient, and is the process working as it was set out to be? and so we'llhave a report back on that. andy, i don't know if i've messed that upwell enough or not, but i thought good discussion with the faculties involved with that.so that's my report on collegial steering. any questions? dr. drummond, human resources.>>trustee robert drummond: chair, it's my pleasure to pass it to the real chair of thecommittee, and she was there, so she's going to bring the report.>>chair jerry cook: trustee sharp.
>>trustee stephanie sharp: thank you, trusteedrummond. the human resources committee did meet on monday, april�6th. and we had anextensive conversation about how the community college is responding to the requirementsunder the affordable care act for parttime employees working 30 or more i'm sorry parttimeemployees working 30 or more hours per week. we are if you are familiar with how the acaworks for those employees, we can either provide the insurance or provide the opportunity totake insurance, or pay a fine for each one of those employees. and the fine would beabout $2�million. and we anticipate that if everyone took it who is offered it, itwould cost us about $700,000, so we're going with the nobrainer choice on that. in addition,we're for financial reasons, obviously, but
also as a way we have a reputation for caringfor our employees, and we think that's a reasonable and responsible thing to offer to those parttimeemployees. so we will be offering that opportunity to sign up for insurance. and we expect thecost to be between 300,000 for a max of $700,000. so we had that conversation, and i believerecommendations are coming later on that. but we do have an extensive list of recommendations,and i'd ask the chair if i can combine those recommendations, if i can.>>chair jerry cook: do any of the trustees have any that they want to pull up? okay.proceed. >>trustee stephanie sharp: okay. i'll runthrough them quickly and give you a quick overview of who we're offering the contractto and or who we're signing a contract with
and the% of increase or decrease or neutralof the contracts. again, these are beginning june�1 of this year through june�31stof next year. dental, we are going with cigna and deltadental for a 0% increase for this year. vision is through vsp, and again, a 0% increase.group life will be with standard life insurance company with a 7% decrease for basic lifeand a 0% increase for optional, independent life. shortterm disability was a 20% decrease.we're going with the standard. and i believe we this was the year for new rfps for thosetwo, so we got really good decreases again this year. and 20% decrease for shorttermdisability is really good. and let's skip holmesmurphy for just a minute,the consultants that do our benefits work.
flexible spending management is a 0% increasefor this year. we'll remain with asi flex. group medical will be with blue cross blueshield of kansas city with a 7.2% increase. i believe we're up for our rebid next year.next year we'll rebid, and a 7.2% increase is still very reasonable i think. and as ofjune�1, those parttime employees will be eligible at about $55 a month, the same levelfor everyone else for the employee. quickly back up to holmesmurphy, i if youlook in our in the description, we pay them $38,000 which is maybe i shouldn't say this,but it's a bargain for the services that they provide for us. and we're, again, offeringthem that contract for this year. i've been thrilled with their work. they did a greatjob when they come present to us. and obviously,
from what i've just read off, they've reallyfought for us and come in with some really good numbers.so with that the human resources committee recommends that the board of trustees acceptthe college administration's recommendation to authorize the president to negotiate acontract subject to review by college counsel for the provision of this the items i justmentioned for group dental, vision, group life, basic life, shortterm disability, consultingservices, flexible spending account management, and group medical for the coming 2015 and2016 year, and i would so move. >>second.>>chair jerry cook: we have a motion and a second. you have each of the details of thosemotions in your packets. are there any questions?
are there any questions? all in favor significantby saying aye. (ayes.)>>chair jerry cook: opposed? motion carries. >>trustee stephanie sharp: that closes myreport. >>chair jerry cook: thank you very much, trusteesharp. learning quality, trustee cross, i think you'veasked trustee lindstrom to give it. are you still there, trustee cross?>>trustee lee cross: yes, please. >>chair jerry cook: okay, trustee lindstrom.>>trustee david lindstrom: trustee cross, i hope i don't mess this up.>>trustee lee cross: you'll do fine. and congratulations, mr. trustee, on your reelection.>>trustee david lindstrom: the learning quality
committee. meeting minutes are on page 8,9, and 10 of your board packet. as you will note, the meeting was held on 8:00�a.m.on monday, april�6th, 2015. the meeting was directed by andy anderson. there werefour presenters, and i will have one recommendation to make to the full board.clarissa craig, associated vice president of instruction, presented for review 16 affiliationagreements and 64 renewal agreements for credit instruction as well as 14 renewals for continuingeducation. specific details and agency names are shown subsequently in the consent agenda.it was requested that the new and renewal agreements presented today be moved forwardto the full board. the second report was what claire ehney andtanya wilson presented a memorandum of understanding
between johnson county community college andthe family conservancy, early head start. the hiersteiner child development center hasbeen selected by the family conservancy, an area nonprofit organization is one of thechild care facilities to provide early head start child care in johnson county which serviceswill be funded from a federal grant awarded to the family conservancy.pursuant to the memorandum of understanding, the cost of services will be reimbursed bythe family conservancy to the hiersteiner early child development, and they intend torecruit eligible families for johnson county community college students� from the studentpopulation. and i would make a recommendation, it is the recommendation of the learning qualitycommittee that the board of trustees accept
the recommendation of the college administrationto approve for the college to enter into a memorandum of understanding with the familyconservancy for the provisions of and reimbursement for early head start child care services byhcdc, and i would make that motion. second. any question? any questions? all infavor signify by saying aye. >>trustee david lindstrom: the third presentationwas by jay antle, executive director for the center of sustainability. he gave an overviewof sustainability in the curriculum. colleen duggan, professor of nursing, presented examplesof how nursing is integrating sustainability in their program. by the way, the johnsoncounty community college sustainability website can be found at www.jccc.edu/sustainability.the fourth presentation was barry herron,
professor of science and chair of the portfolioprocess committee. he shared the tools that are available to assist faculty members asthey work on their portfolio process, a requirement for all nonprobationary, fulltime facultymembers. portfolio information can be found on the johnson county website which is http://blogs.jccc.edu/facultyportfolio.the online sites makes available advice on crafting a teaching philosophy, checklists,objectives, guidelines, components, descriptions, steps required, portfolio examples, and frequentlyasked questions, et cetera. faculty training sessions are on the calendarfor every professional development day schedule. and also andy also distributed copies of theannual review of faculty performance the faculty performance form that deans must completeby april�15th of each year for fulltime
faculty members. i would welcome any commentsfrom those who were in attendance. otherwise, mr. chairman, that concludes my report.>>chair jerry cook: any questions of trustee lindstrom? thank you.management, trustee musil. >>trustee greg musil: i had an appointmentwith the flu on april�1st, so trustee stewart as one of his last hurrahs got to chair thatmeeting, so he'll do the report. >>chair jerry cook: thank you.>>trustee jon stewart: we limped through that meeting without the able leadership of trusteemusil, and we did meet on the 16th. that report is on pages 11 through 22 in your board packet.and there are two recommendations to be presented this evening. and the first has to do withthe request for proposal for multifunction
devices or printers and copiers here at thecollege. second bid is for additional campus masonryrepairs, so the following recommendations are presented. and the first is it is recommendationof the management committee that the board of trustees accept the recommendation of thecollege administration to approve the proposal from unisource document products in the amountof $103,982.28 for multifunction devices, plus an additional 30,000 for potential implementationof optional managed print services for a total expenditure not to exceed $133,982.28 formultifunction devices and optional managed print services. i'll make that motion.>>second. >>chair jerry cook: we have a motion and asecond, any questions? any discussion? all
in favor significant by saying aye.(ayes.) >>chair jerry cook: opposed? motion carries.>>trustee jon stewart: second recommendation is concerning the masonry repairs. it is therecommendation of the management committee that the board of trustees accept the recommendationof the college administration to approve the low bid of $247,000 from innovative masonryrestoration, llc, plus an additional $24,700 to allow for contingencies for possible unforeseencosts for a total expenditure not to exceed $271,700 for campus masonry repairs. and i'llmake that motion. second. any discussion? any discussion? allin favor signify by saying aye. >>trustee jon stewart: other reports, we hada very thorough report from carl heinrich
on the college's athletics programs and, obviously,you saw the national championship women's basketball team here tonight and they've accomplishedgreat things. but i think the most impressive thing that i took away from that was the slidethat they had on the grade point averages of the student athletes here at johnson countycommunity college. and i think we can all be proud of that. they're good grade pointaverages, and there's a number of students in all these programs that are 4.0 studentsthat are also competing. so i was very pleased to see that. and i think our coaching staffneeds to be commended for their focus, not only the athletics, but the academic sideof that. and i think we can all be proud of that.rachel lierz provided the budget update, and
we had a thorough budget discussion here tonighton the budget workshop. we also reviewed mitch borchers provided the sole source report aswell as the summary of awarded bids between 25,000 and $100,000, and that is on page 12of the board packet. rex hays gave us an update on the capitalinfrastructure projects, and his report is on page 17 of the packet. and sandra warnerprovided a quarterly update on projects and information services. her report begins onpage 18. and that concludes my report unless there's any questions.>>chair jerry cook: questions of trustee stewart? thank you.president's recommendations for action. we have first item is the treasure's report.trustee lindstrom.
>>trustee david lindstrom: mr. chairman, i'mpleased to present the treasurer's report for the month ending february�28th whichcan be found on pages 30 through 43 in the packet. briefly, here are a few highlights.section 8 on page 39, please note that as of february�28, 2015, we had a book balanceof 103.3�million with 16.5�million in outstanding encumbrances leaving us with anunencumbered balance of $86.8�million. an ad valorem distribution of 2�million wasreceived in march. it will be reflected in next month's report. expenditures in the primaryoperating fund are within approved budgetary limits. and, therefore, it is the recommendationof the college administration that the board of trustees approve the treasurer's reportfor the month ending january i'm sorry ending
february�28th, 2015, subject to audit. andi would make that motion. second. any discussion? any discussion? allin favor significant by saying aye. >>trustee david lindstrom: mr. chairman, thatconcludes my report. >>chair jerry cook: thank you.dr. sopcich. >>dr. joe sopcich: thank you, dr. cook. tonightwe will reinitiate the lightning round. and to get things going, dr. korb.>>dr. judy korb: okay. well, i have a positive report on one of our key performance indicators.one of those as you know is the persistence of students from and the different cohortsfrom one fall to another. and so we just got back the report that our 46% of our studentspersisted from fall to fall, so fall of '13
to fall of '14, and that's an increase of1�percent. so it may not seem like a lot, but there are some significant things withinthat number. and one is that our first time, fulltime, degreeseeking cohort, actually,63% of them persisted, and that's a 7% increase. so that's our freshmen class. and so that'swithin that overall number. and then time degree seeking, it was a 4% increase. so therewas a significant number in that freshmen class. and so even though the overall of allof our students was 1�percent, it's still positive movement.so that's just one of the things we're tracking. it was a positive report, and we just wantedyou to know that. >>dr. joe sopcich: thank you, judy. dr. larson.>>dr. barbara larson: yes. i'm continuing
with the budget theme. trustee lindstrom talkedabout our expenditures being within budgeted amounts. you know from our earlier presentationthat we've worked to not only what we're calling recalibrate the budget to expenditures, butwe're really looking at controlling expenditures and identifying efficiencies. so i want todive just a little bit deeper into some actual expenditures this year and how they compareto last year. our total salary and benefit costs are down1% now as compared to the same time last year, and that is including the salary and wageincrease incorporated into the budget. our current operating expenditures are down 7%compared to the same time last year. and some of the specific savings include $200,000 lesson parttime, noninstructional positions. this
is not the adjunct faculty but noninstructionalpositions. that's down almost 15�percent. overtime costs are down 9% compared to thesame time last year. and as new employees are hired into the group two benefit plan,our flexible spending costs are down more than 5% compared to the same time last year.on the current operating side, we've seen a 7.5% reduction in electricity costs comparedto the same time last year. that's a savings of about $170,000. we've had a 65% reductionin outside legal services. and we've had a $210,000 savings in rentals as we've endedsome of our lease arrangements for other facilities and consolidated some spaces. so we're again,we're really looking to continue this trend for next year, streamlining where possiblewithout negatively impacting student experience,
but where can we, again, identify efficiencies,work smarter not harder, and continue to focus on our students.>>dr. joe sopcich: thank you, barbara. andy, before you get started, the both judy andbarbara's report reflects a lot of hard work across the board by the faculty and staffand i think with regards to how we manage the budgets and with regards to what's goingon inside the classroom. and that leads to those positive numbers, so we're very excitedabout that. now, andy, are you going to give us somethingwarm and fuzzy here? >>dr. andy anderson: it is pretty warm andfuzzy. >>dr. joe sopcich: good.>>dr. andy anderson: more than warm and fuzzy,
it's meaningful. the mission to inspire learning,transform lives, and strengthen communities that was mentioned with our presenting ourbudget reminds us about what's really going on along with all the numbers.the enactus is a new student organization that we have at the college. it's an internationalorganization that connects students, academic and business leaders through entrepreneurialbasedprojects that empower people to transform opportunity into real, sustainable progressfor themselves and their communities. that organization over spring break went therewere two students and their adviser, barbara milliard, went with the health brigade, anursing program, to las pintas. you've heard about that program over the years. we've beendoing it, i don't know, over 20 years now
i think.the enactus students went this most recent over the spring break. and during the weekin las pintas, mexico, these individuals met with 45 students in potential business centersat el centro integral comunitario to begin the development of a jcc businessrelated programin conjunction with the health program. the purpose of the initial trip was to becomefamiliar with the products and to gain an understanding of their market. students inthe younger age group of that organization in mexico are producing teas. older studentsin mexico are producing soaps and lotions. a group of adult women are producing gelatinproducts. our students were meeting then with those students to talk about how that entrepreneurialeffort could be joined together introduces
our students to a reallife experience.and in addition to that, in addition to meeting with the students at the those integral comunitario�my spanish has gotten weak the enactus students also met with an enactus group at the universityof guadalajara. during this meeting they developed an agreement to develop a joint project betweentheir group and the college enactus club. this will provide ongoing assistance for thestudents to have a deeper understanding of local markets for the jcc students.in the coming year the enactus group plans to work with the university of guadalajaraas well as their own advisory board to determine how they might develop an ongoing jccc businessrelatedprogram with those students in guadalajara. it's an exciting opportunity and a chanceas this is happening� and something that
people in kansas city may not be aware of,they should the consulate, the mexican consulate has moved from st. louis to kansas city. they'vebeen on our campus a number of times and underscore the international relationships that we haveto develop if we're going to grow the economy and prepare students for the clich� forthe 21st century. but it's an outstanding experience to seethese kinds of activities taking place. there's, of course, as usual, many more in the president'sreport that we submit every year. but this particular program is really outstanding,and i just wanted to highlight it. so thank you.>>dr. joe sopcich: that's great. thanks andy. andy alluded to the monthly report to theboard, 35 pages. if you check on the last
page and 35 pages of accomplishments and incredibleactivities are happening here daily on this campus. the last page, 34, there's a new sectionfor marketing communications. it talks about the know the value, love the experience campaignas well a new social media campaign called #picjccc, pic being spelled pic. so you puta picture on there and it hits facebook, twitter and all those types of things.the last thing i'd just like to mention is one of the great activities that we have comingup is on i believe it's may 1st, friday, and may�2nd which is a saturday. it's the americanindian health research and education alliance will host its annual one nation's energies,health, and wellness pow wow in our field house. i attended my first one last year.it's absolutely an incredible experience.
dr. sean daley does a terrific job bringingthis together. and native americans doing their cultural dances and songs, it's a very,very awesome way to spend an evening. so if you have the chance, i would suggest you attend.next week i'd like to talk about or next month, our model u.n. team performance in new yorkcity as they competed against 3,000 students from around the world. and i will tell youunder the leadership of dr. brian wright, our students not only compete toetotoe, theywin. they do a great job. so some good stories that we'll have the next month. so thank youvery much. >>chair jerry cook: any questions of dr. sopcich?>>trustee greg musil: is this saturday our free course saturday? do i have that on mycalendar right?
>>dr. joe sopcich: yes.>>trustee greg musil: what is that? >>dr. joe sopcich: julie, would you like to>>trustee greg musil: no. i think this is a great community event, and it may be toolate for people to see it on tv, but could you share with us, julie?>>julie: well, every other year the college has free college day, and it's our chanceto give back to the community and say thank you for their support. so we offer three differentsessions in the afternoon starting at 1:00 at 2:00 and then at 3:00, all kinds of topics,45minute classes. we have we were having up to 130 different classes, many of them withmultiple sessions. and we're right at a thousand people that have registered. and we expectwalkins.
trustee sharp is teaching two of them on kansaspolitics. the topics range from culinary, sports, business, social media, photography,dog training, horticulture, we have all kinds of things. so we're looking forward to thaton saturday afternoon. >>trustee greg musil: thank you.>>chair jerry cook: thank you for bringing that up. i don't believe we have any old business.one new business item that i just added, kind of informational, it's just time of the yearwhen we appoint a nominating committee for officers of this board effective july andgive them a month into may to make that recommendation. i've asked trustees lindstrom and sharp tohead up that committee. so they will be working on nominations, not just for the officers,but also for committee assignments. if you
have interest in any of those committees orspecial activities, please, let trustee lindstrom and trustee sharp know.next item is reports from board liaisons faculty association, dr. williams.>>dr. deborah williams: i took the scenic route up tonight. well, good evening. again,it's a pleasure to be here. i have to say that this it's kind of bittersweet becausethis is my last official report to the board. things have been winding down for me. on mondayi gave my last or led my last official faculty association meeting. i'm giving my last reporttonight. and i'll be introducing my successor who is very likely in the room tonight nextmonth. needless to say, our last few weeks have beena time of reflection for me, and i've been
reflecting on how it was i actually got tothis place. and so looking back, it's actually a good question to ask sometimes. and i foundthat, you know, in the seven in seven of the nine years i've been here, i've been involvedwith faculty association leadership, first for two years as the faculty association clusterrep for the biological sciences, then on to the vice president of the faculty associationfor two years. i'm just winding up my third year as faculty association president. i'vehelped negotiate three faculty contracts, and so i think there can be little doubt thati value the principals upon which the union stands.and as you know, i think we all know, that the fulltime faculty make up the bargainingunit, but the practice has been for the benefits
of the bargain, so to speak, regarding salaryand benefits to be applied across campus. and it's a reason for i think everyone, bargainingunit members, faculty members, and really everyone on campus to support the facultyassociation and keep our union strong as strong it is. strong indeed as we i'm finishing upmy term looking at a membership that is as high as it's ever been. looking at facultyengagement, as high as it's ever been. so i'm happy to say in the years that i've served,i've watched the union grow and also now can turn it over to my successor in really goodshape. well, my three years as president span twocollege presidencies. and so in my reflections, i guess i can say in fairness and hindsightthat things started off a little bit rocky
with dr. calaway, mostly because we didn'tlisten to each other in the beginning until one day we had a meeting of the minds. andwe found that if we could just stop interrupting each other, we agreed about more than thatwe disagreed. in fact, i'm proud to say that i now consider terry calaway a good friend.so by the end of my first term, however, terry was announcing his intention to retire. andso it probably came as a surprise, especially to him, that one night i stood before theboard and was trying to persuade him on behalf of the faculty to stick around a little bitlonger. well, that wasn't to be, and instead we welcomed dr. sopcich. and so dr. sopcichand i hit the ground running with some pretty significant work right off the right out ofthe gate.
dr. sopcich and i had an easier transitioni could say. and so when issues emerged that were sensitive, difficult, challenging, wediscussed those frankly. and the fa welcomed his presence monthly. so and i know that dr.sopcich welcomed those times too so he could continue those frank discussions with thefaculty association. so i guess in reflecting, i would say directlyis really the only way i know how to communicate, and it's certainly the only way i know howto lead. and i'm happy to say that administration and the board seem to have adjusted to thatover the last three years. and i'm happy to see as i end my term that dr. sopcich is notannouncing his retirement. so there's still time no. i do have a few more weeks. but onto the main report.
the major task at hand is negotiations, andso negotiations are certainly in progress. and while we haven't quite achieved a symphonyyet, i can say that there have been many moments i can as an observer where it was clear tome that we are really all this together. and so i'll give you a glimpse into one of thosemoments. a couple of weeks ago i entered the room tofind the dry erase board filled with numbers. ron was standing with his dry erase markerin hand fully engaged in the discussion with the board team. you could cut the tensionin the room with a knife, and so from my view it was a beautiful thing. i mean, this wasnegotiations happening and happening, really, and at an intense level. i happen to enjoythe intellectual sparring that goes on during
negotiations. and i know at times, speakingfrom my members of my own team, that that has sometimes been difficult for them.but at one point in the discussion, one of the fa team members suggested that well, theywere talking about the numbers, and then at one point the suggestion was made that theybreak into different rooms and talk, continue to talk about the numbers separately. so onemember from the faculty association team asked innocently or perhaps profoundly, "why don'twe just all stay in the room and discuss the numbers together?"well, they did stay in the room and they discussed all the numbers together, but as it turnsout that question, "why can't we," has shaped the comments that i'm going to make the remainderof my report. if fact, i titled my report,
"why can't we all."so i also recall the first time i stepped up to the podium and i noticed tonight thisadministrator is in the audience. the administrator said to me, "i'm really happy that you arenow fa president because i see you as a unifier." and i remember thinking that many times weall think we can be when we walk into this role, and i think in times perhaps i havebeen, at least i've tried. i've invited trustees to trustee members to faculty associationmeetings and events. if you look around the room you can see i think i counted seven,hope i didn't miss anyone seven faculty members who i've brought to the board meetings i guessin part to unify, but more importantly to inform because i really do think when peopleget together those conversations can lead
to a better place.well, with regard to the budget retreat or the budget comments about the budget tonight,along the theme of why can't we all, i've made some observations. and i think that thetaxpayers of johnson county can rest assured that this board and this administration hasa firm grasp on budget. and there were numerous comments about efficiencies and efforts tocut costs and to scale back and to make the budget work better for, without sacrificingthe goals of the institution. i think that we can all agree that investingin the faculty and staff who work here is both a good and a necessary thing. and i thinkwe can all agree that in addition to, as we've heard many times, the fiduciary responsibilitythat the trustees have to the community and
to the taxpayers, that we have an that theyhave an equally important responsibility to the community of students and employees ofthis college now and into the future. and since i'm on the discussion of topic ofdiscussing responsibilities, i had a conversation earlier today, and i'd be remiss if i didn'tsay something about rights because i spend a lot of time in my role talking to bargainingunit members about their rights. and again, just today i reminded one of those who i wasworking with in an advisory capacity that with any assertion of a right, whether it'smanagement or association, that there should be equal time spent discussing responsibilitiesand that the one cannot be fully actualized without the other.why can't we? why can't we change the narrative,
fill our conversations with words like weheard tonight, for examples like we heard tonight, where we celebrate winning teamsor we celebrate winning examples like the ones that i'll offer by students who had workedwith members of the counseling center over the past few days? and a lot of this partwas inspired by a management committee meeting where carl heinrich actually was talking aboutthe success of his athletes and pointed to a survey that focused on significant others,as he phrased it, and counselors and coaches, how they play such an important role in retentionand the persistence that we've seen documented as a celebrated increase in our kpi's earliertonight. so here's an example of a message that wassent recently to two counselors. "dear counselor
a and b, thanks so much for meeting with myson and helping him on his journey. you both gave him encouragement and helped him withunderstanding of his degree quest. a, you took time to discuss plans with him that helpedhim to sort through things and gave him realization of where he needed to go. b, your guidancewill help with completion of a degree in the near future. you put him on track. i appreciateall that both of you did." another one from another parent, "we wouldlike to express our sincere appreciation for the exceptional care of one of your staffmembers, counselor c, who continues to provide our family with amazing support and guidanceas we pursue this endeavor of dual enrollment for our two children." it's a pretty lengthymessage, but it goes on to describe how both
his son and daughter are currently being homeschooled,but they've taken advantage of the blue valley caps program that received johnson countycommunity college credit and how counselor c has provided unprecedented advice on everyaspect of their son and daughter's experience at jccc. and they do such a wonderful jobthat they said, "you may even see one of us back in the classroom in the future."so why can't we? i think we can all agree that johnson county community college is agreat place to work, a great school to be a student, to be a faculty member, a greatplace to be a trustee, a ceo, a cao, indeed a great place to be a union president. soi'd submit that the answer to the question, why can't we all, is that we can. we justhave to listen. we have to stay in the room
just a little bit longer. we need to engagein conversations a little while longer so that we can understand.so i thank you for your attention. it's been a pleasure. i've enjoyed every moment of thework that we've done together in my role as fa president, and i look forward to opportunitiesto work together with the trustees and the administration in the future.i do feel like i should close with a reminder and a gift, so i'll just pass these around.these are i am a heart "i am a heartbeat" wrist band. i mentioned last time that melissawells, one of our counselors, needs a heart transplant. and it seems like a lot of thethemes over the last several weeks have been about contests, elections, battles of sometype. and so i just the reminder is the gift
is the wrist band, but the reminder is thatbattles are relative. worries can be placed on a continuum, whether we all have struggles,whether in our health, personal, professional, but melissa's battle is lifelong. and so wecan all better weather whatever battle that we're facing if we weather them together.so all the best to you. and again, it's been a pleasure working with you.>>chair jerry cook: dr. williams, thank you. any questions of dr. williams? trustee stewart.>>trustee jon stewart: this may surprise dr. williams, but i want to salute you for yourservice. >>dr. deborah williams: thank you.>>trustee jon stewart: we probably didn't always agree on things, but what i reallyto want applaud you on is your passion and
something that you bring that is part of ourmission here but is lifelong learning. you're an example of that. i don't know how manydegrees you have, but >>dr. deborah williams: seven.>>trustee jon stewart: seven. i applaud that. and i applaud the passion you have shown inthat job. so >>dr. deborah williams: thank you so much.>>chair jerry cook: any other comments or questions? trustee musil.>>trustee greg musil: well, i we'll probably get another chance next month when you introduceyour successor, but i think in four years on the trustees i applaud you probably primarilyfor the level of faculty engagement, for the strategic plan, and the continuing efforts.and people have really i think it's a lesson
we learned after the great recession thatwe really are all in this together, and we can't just build it and they will come. andwhether it's enrollment recruitment or other areas where the faculty has been very active,i applaud you and i applaud dr. sopcich for getting more information out to everybody,asking more questions, and having a more informed discussion. i think that's been very evidentin my four years, and i really appreciate that. you will be missed.>>dr. deborah williams: thank you so much. >>chair jerry cook: debbie, thank you foryour service to the association. >>trustee lee cross: mr. chair>>chair jerry cook: trustee cross. >>trustee lee cross: yes. the faculty thanksyou for your service on the board. and i just
wanted to ask, with respect to the contractnegotiations and release time, well, this board doesn't always agree with you. couldyou explain to us what release time is and how that's useful to you, for your successor,and how it goes to college and the administration? >>dr. deborah williams: well, that's a that'sa difficult question to answer comprehensively, but i can narrow it to my personal experiencetonight. and i know there's some parameters i have to be mindful of because we were talkingabout this very issue earlier today, in fact. it's an item that's currently being negotiatedwith regard to faculty association president release time. and because it's contractual,it's something that more appropriately perhaps belongs in the conversations at the table.but i can say that as i started to, this conversation
last month, i don't know that anyone, evenmy own officers for that matter fully appreciate the nature of this role and how it's evolvedover time. i can tell you i didn't completely understand the demands. and i think my particularapproach is to use most of that release time to be available for advocacy because, frankly,it's something that i think is probably the most important aspect of this role and somethingthat you just simply need time to do as issues come forward.how about benefits? the faculty is you can talk down for lack of a better word. you canexplore issues and perhaps get the faculty member to a better place if you just unpacksomething that seems like on the surface too difficult for the individual to deal with.how it benefits administration and the college,
i mean, frankly, we run interference, notjust the president, but the association officers many times just to meet with faculty and hearthem out and try to look at issues and work with whoever we need to work with, whetherit's college counselors or administrators, deans, supervisors, hr.so it's time, time, time, it all comes back to time. and as a fulltime faculty memberwho's expected to teach 15 hours for our compensation, the amount of release time should be arguablyproportionate to the amount of time that the individual is spending with those issues.and currently, again, there's a contractual there's a contractual amount that's not thatdoesn't comport with past experience. and so we're trying to work out some of that atthe table. and i'm trying to do my part to
best communicate in the limited ways thati have to communicate how important that release time has been in my particular role and obviouslyto those who enjoy it across campus for the various kinds of activity they perform tojustify that reassigned time or release time. >>chair jerry cook: dr. williams, thank you.and again, i'd say thanks for your service to the association, your service to the college,and your service to the issue of persevering over discussion of opinions of difference.i have often said that when i was with the convention visitors bureau that if everybodydid their task representing the hotel, the meeting planner, the cvb, et cetera, we'regoing to have differences of opinion. we're going to have conflict. we shouldn't be afraidof the conflict. we should be afraid of our
lack of ability to resolve it.and so i appreciate your leadership and being steadfast in presenting your case realizingthat there may be differences of opinion but your commitment to help resolve them. andso thank you very much for that. anything else? thank you debbie. appreciate it.>>dr. deborah williams: all right. thank you. take care.>>chair jerry cook: i wish you the very best, and we'll be seeing you around the track.>>dr. deborah williams: yep. see you next month.>>chair jerry cook: johnson county research triangle, trustee musil.>>trustee greg musil: the johnson county educational research triangle board met on monday, april�6th.i was not able to attend, but the agenda included
the quarterly reports with the informationof three beneficiaries of the one, eight cent sales tax. it included a proposal from theuniversity's three entities about how and what administrative expenses should be chargeableto the jcert fund because it's not always easy with the universities to segregate those.and it also included a consideration of a request for proposal for communications effortsso that we can do a, i think, a better job of letting taxpayers know what they are receivingfor the literally millions of dollars that are coming in each year for those three entities.>>chair jerry cook: thank you. any questions? kacct has not met since our last meeting.we have had our monthly conference call as officers. we're planning for the next meetingin june at barton county community college.
interestingly, we continue to be concernedabout administrative leadership. we've had a couple of other presidents step down ofthe 19 community colleges, and so i know we'll be spending time in june talking about thatas a statewide association and also trustee development.we did not talk in the foundation about an upcoming event. i'd like to ask trustee stewartto give an update on an upcoming event this weekend i believe it is.>>yeah. sawyer brown. >>trustee jon stewart: thank you, chair cook.time is running out for you to buy your ticket for the annual cohen series. saturday nightsawyer brown is here on campus at 8:00�p.m. in yardley hall. we've sold over 800 tickets.we have a few more to sell, but it's going
to be a great crowd. and they always thesetype of groups really appreciate the smaller venue of yardley hall, and so they usuallyput on an extra special performance. so all the funds raised, all the ticket proceedsgo to scholarship and programs here at johnson county community college. so if you don'thave anything to do saturday night, come out, go to the concert. support scholarships. thankyou. >>chair jerry cook: can i wear my boots?>>trustee jon stewart: you can wear your boots. you can wear your hat, whatever you want.>>chair jerry cook: thank you. along those lines, i know that we all received the writeupof the one of the recent events at yardley hall, the ukulele group, and sold out. again,i would encourage the public that if you're
not aware of all of the events going on atyardley hall, we're blessed to have a diverse program of activities, and sawyer brown willbe one of those great events. >>trustee stephanie sharp: and blue man group.>>chair jerry cook: did you want to talk about that, trustee sharp?>>trustee stephanie sharp: i would love to talk about blue man group.>>chair jerry cook: sixty seconds. >>trustee stephanie sharp: sixty seconds.blue man group will be here in january of next year. jim brinkman is coming. we havejust an awesome, awesome line up. the trocaderos are going to be back. check out the performingart series website. i highly encourage you to take advantage of this year's program.>>chair jerry cook: thank you. consent agenda
is the time where we vote on a number of routineitems. does any trustee wish to pull any item off the consent agenda? if not, i would entertainthe motion to approve. >>so moved.>>second. >>chair jerry cook: we have a motion and asecond. any discussion? any discussion? all >>chair jerry cook: opposed? motion carries.we do have an executive session this evening. i would like to entertain a motion to go intoexecutive session for the purpose of discussing consultations with the board's bargainingrepresentation in employer/employee negotiations that protect the public interest in negotiatinga fair and equitable contract. the session will last 60 minutes. we would like to invitejoe sopcich, judy korb, barbara larson, andy
anderson, jim lane, becky centlivre, susanrider, tanya wilson, and melody rayl. the executive session will start at 6:20, that'sabout eight minutes from now. so i would like to entertain motion to>>did i hear right? sixteen? >>chair jerry cook: sixty.>>thank you. >>chair jerry cook: you're right. i wouldso move. >>i was hoping it was 16.>>second. >>chair jerry cook: musil, drummond, and allin favor significant by saying aye. the executive session will start at 6:20.we have returned from executive session at 7:17. no action was taken. we are back inour regular session. i would ask for a motion
to adjourn.>>so moved. >>second.>>chair jerry cook: any discussion? all in favor signify by saying aye.(ayes.) >>chair jerry cook: opposed? motion carries.thank you.
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